11 one_storage - New Feature
11.1 Overview
one_storage creates a completely secure online account to upload and share any file type including documents, photos or videos directly from your email account. With permission; friends, family, vendors, partners or customers can view files from any web browser. one_storage is the ideal solution to reduce email clutter.
Integrated online storage service.
one_storage is completely integrated with your email service. An intuitive user interface saves email attachments directly to a user defined nested folder system. Document organization is quick and easy and simplifies locating, attaching and sending files via email.
Anywhere access to your files.
Your one_storage documents are always available. All you need is an Internet connection and web browser to access critical information with ease. Increase performance and efficiency with this integrated, time saving solution.
Secure online storage and access.
All files uploaded to one_storage are scanned for viruses. Access is secure and further enhanced when SSL is enabled by the email administrator. Online storage has never been easier and now it can be done from a single solution. One vendor, one complete solution.
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11.2 Requirements
The one_storage service requires the Rich Web Mail service to be activated. This service can be enabled and disabled through the Manage Users section in the Control Center.
11.3 Features
11.3.1 Folders
In the one_storage interface, a user selects the tab on the left to access. The main interface appears as shown in the screen shot below.
The home screen also contains information about how much storage is being used.
Similar to one_mail, the left side consists of a folder structure. The default folders are Documents and Trash. The icon of the folder designates the creation of a folder.
Alternatively, a user may right click over a folder to perform functions on a particular folder.
Another similarity to the one_mail folder scheme is that once files have been added, they can be moved around using the drag and drop feature.
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11.3.2 Tool Bar
The tool bar can be used to perform major functions such as uploading or downloading files, sending, moving, renaming or deleting files.
- Upload
a. A pop-up window appears which will allow you to browse your computer for files.
b. Select the file appropriately to open in the upload window.
c. You may select the -> arrow button to find more files
d. Press the Upload button to ensure that your file(s) are uploaded
e. Pressing cancel will take you back to the main screen
- Download – Selecting a file then pressing this button will ensure that you can locally save the file to your computer. This save location is designated by your browser.
- Send – Selecting a file and pressing this button will automatically attach the file to a message and go directly to the Compose page in the one_mail service.
By using the “Shift” key and selecting multiple files then pressing the send button will attach all selected files. There is a maximum 25 MB total file attachment limit with one_mail.
- Delete – deletes the file and puts it into the Trash folder.
By using the “Shift” key and selecting multiple files then pressing the delete button will delete all selected files and move them to Trash.
NOTE: Delete does not offer a confirmation. Once deleted from Trash, the file is gone from one_storage.
- Move – This feature allows users to move files. Select a file, and then press the move button to move to another folder. Alternatively, you can use the drag and drop feature to move a file from one place to another.
- Rename – Pressing this button will allow you to change the file name.
- Saving to storage from a message
From a web mail message, an attachment can be downloaded directly to the Online Storage via the link in the message header option.
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